| Easy to use |
 | |
| No need to maintain any servers, keeping any other resources to administer it. Simple design and interface helps all the personnel in an organization to start using AstrixDOC from day 1. |
|
| |
| Simple & Intuitive Interface |
|
|
| Rich AJAX enabled interface and light weight CSS UI. Our standard Folder / Binder structure would help you organize all your files using our complete web based Document Management System. All the binders can be arranged as it is found in your office. Advanced drag & drop feature always you to add hundreds of files as you do on standard pc. |
|
| |
| Enhanced Security |
|
|
| AstrixDOC supports hierarchical security along with binder level security for each group or user. Binder level security enables all the users to keep their files secure and safe giving them utmost satisfaction. |
|
| |
| Support for around 200 file types |
|
|
| The most extensive list of file types is supported to fulfill the needs of all the users in any business. Some of the supported documents are office (.doc, .ppt, .xls ), open office (.odg, .odp, .ods, .sxi, .sxw etc), archive(.zip, .rar), image files (.jpg, .bmp, .gif, .png, .tiff etc), pdf, text and many more. |
|
| |
| In-built File Viewer |
|
|
| Inbuilt web file viewer helps you view all the standard documents then and there so that you can use it anywhere you like. |
|
| |
| Advanced Search feature |
|
|
| Fast, robust and complete meta-data in file keyword search capability. The customized search allows user to search by description, keyword, note, filename. The indexing feature allows you to generate meta-data in-file search anytime, anywhere. |
|
| |
| Reporting |
|
|
| AstrixDOC offers various types of reports for all kinds of users. You can see number of documents, User logs, Event logs, missing file report, Mass upload report, details of notes written by the users, Binders sent through emails and more. |
|
| |
| Favorite |
|
|
| Customize your home page (workspace) with your favorite documents for easy and fast access. The workspace allows you to personalize your documents and the note feature would enable better description to the files. |
|
| |
| Email documents |
|
|
| Inbuilt email facility allows you to send any files to the recipient whether he be a colleague, client or friend. |
|
| |
| Recycle bin |
|
|
| AstrixDOC features explorer style trash to recover accidently deleted files to its original location. Easily delete and restore your files without the worry of losing any data. |
|
| |
| Mass upload support |
|
|
| Rare in its kind intuitive Binder upload feature allows you to add multiple files to your binder simultaneously. This is a very useful feature to perform efficiently and save time resulting in cost effectiveness as a whole in an organization. |
|
| |
| Unallocated Space |
|
|
| Not sure where to put a file in which binder? We are here to help. Just upload the file to unallocated space which later can be assigned to its correct location. |
|
| |
| Note feature |
|
|
| Add any type of meaningful description to your documents to make it more descriptive and easily searchable. Note can be added anytime to the document. |
|
| |
Coming soon |
| |
| Scanner interface |
|
|
| Scan and store all your paper documents electronically. Text content of paper documents would be OCR ’d and indexed for searching. |
|
| |
| More Add-ons |
|
|
| Soon you will be able to manage all your Quickbook files with additional functionality within AstrixDOC. Create & edit all your Microsoft office documents with additional add-ons. These features would be completely web based meaning you don’t need to have quickbook or Microsoft office install on your local machine. |
|
| |
Details |
| |
| Configuration |
|
|
This is the first step in to the world of Document management system. Here you can set Company name, company logo, Binder prefix, suffix, license key, set viewer, set if log should be made or not and finally select the type of supported files for the users.
Binder prefix & suffix: You can set the default name for all your binder like some abbreviation of company or department name.
Type of supported files: Select as many as 200 file types which can be used to store in the system. User will only be allowed to view the selected file types in the browser. |
|
| |
| Manage Group |
|
|
In all there are 3 type of groups : admin, supervisor, client. Depending on the type of privilege each user is assigned to any of the 3 groups. You can create your own custom group giving custom privilege to each user within that group. You can also modify the group access.
The default configuration of the group is as follows:
Admin : All rights
Supervisor : All rights except manage user, manage group, manage rights, trash, configuration.
Client: Is only able to view the system which supervisor or admin gives him access to.
|
|
| |
| Manage user: |
|
|
| Creating and managing the user can be done using this page by the admin. There can be multiple administrators in the system and each one can have different access level which could be assigned by the Super Admin. Manage user utility can help you create, edit, delete users in the system. It can also be used to reset password of any individual user. |
|
| |
| Manage Rights: |
|
|
Let’s say there are 5 locations in the system. Each location has 4 different departments and each department has 3 binders. Manage rights wizard can help you assign binder level rights for any group in the system. You can assign client1 to binder1 of each department and client2 to binder2 of each department, while client3 can have rights to binder1 and binder2.
Thus custom rights in a system can be very flexible for any organization big or small. Defining own rules will help you implement your company layout as per your need. |
|
| |
| Trash |
|
|
| Trash works as a simple recycle bin where you can remove the deleted files completely or can restore the mistakenly deleted file to its original location. You can keep your trash files as long as you wish. |
|
| |
| Utility Menu: |
|
|
- Indexing: Indexing is used to generate the meta-data used for searching and reflecting changes done by various users. It can take time depending on the type and size of the files in the database. It is advisable to run when minimal users or no users are logged in the system for proper accuracy.
- Downloads: It allows you to download java runtime support files if not already installed on your system to view Astrixdoc properly in a supported browser
- Change Password: this can help you change your current password.
- Favorite Binder: You can view your favorite custom binder where you can link your favorite files for easy access. You can send email, print or save, delete or rename or favorite file. You can also view custom notes for any binder and edit them and finally can view the file in inbuilt file viewer. Also you can view the report of your favorite binder which gives description of list of binders, notes, notes date and note given by which user.
-
Reports: There are in all 10 different reports available in AstrixDoc. Each report can be filtered by user, start date and end date. The list can be described as File Detail Report, Missing File Report, Binder Sent by Email Report, Favorite Binder Report, Mass Uploaded File Report, Non-Allocated Binder Report, User Details Report, User Logs Report, Event Log Report and Notes Report.
|
|
| |
| My Cabinet |
|
|
| This is the complete system hierarchy of all your files in one place. Here you can view, add notes, send email with the file as attachment, print or save and add it to your favorite. You can search for any specific binder within the location or for any specific word within the selected binder. All the supported files can be viewed using our inbuild web file Viewer within the browser itself |
|
| |
| Upload |
|
|
- Add binder: Multiple upload features enables you to upload multiple files with a single click, Select the date and binder description for future reference and indexing. Also select the location to which all the files would be added.
- Scan: Upload a single file or multiple file with minimal clicks. You can upload each file using browse feature or use the mass upload feature to use the ultimate drag & drop tool to select hundreds of files and upload simultaneously. Mass upload will place all the files to unallocated binder.
|
|
| |
| Document Management |
|
|
- Manage Location: Location is the root level of the tree hierarchy in the AstrixDoc. You can create or rename any location in the system. Due to security reasons you are not able to delete any location once created.
- Manage Binder: Move, copy or delete the complete binder to different location. Also you can move an unallocated binder to a specific location. To perform a move or copy select the binder from the source location you want to move or delete. You can select multiple binders from the same location at a time and then select the destination location to show the added binder on the left tree under the destination location. Finally allocate those binders to that location. This applies same to the unallocated binders.
- Manage Files:
* Merge: Simple Intuitive and easy way to merge two or more binders. Selecting the location gives you list of binders available at that location. Select any number of binders from that location or multiple locations to perform a merge. After all the binders are you want to merge are under selected binder(s), click on the binder to which you want to merge all the files. The binder to gain all the files should be displayed in the field named “merge to binder”. Finally clicking merge will merge all the files to the binder you selected.
*Delete: Select any binder from which the file has to be deleted. Once selected you can delete the files within that binder. All the deleted files will be move to trash which can be recovered later if deleted by mistake.
*Move: You can move multiple files within two binders. To perform a move select first binder which would be displayed in the middle frame, Next select second binder displayed in the last right frame. Now you can select the individual checkbox to perform left to right or right to left move.
- Change Description: Here you can edit the binder description. This can also be done from within manage binder.
|
|
| |
| Search |
|
|
| The search allows you to search any keyword, note, and description, filename within any binder or location. By selecting multiple locations and binders you can do custom search more efficiently. Also the date feature allows you to search within a specific period of days. Any found file can be viewed on inbuilt web file viewer, mailed, print or save it, add to favorite and finally add a note to it. |
|
| |
